Supplier Requirements

Supplier Code of Conduct

Alentra is committed to ethical business practices, social responsibility, and environmental sustainability. We expect our suppliers to uphold these principles and adhere to the following Code of Conduct. Compliance with this Code is mandatory for all suppliers and their subcontractors.

1. Compliance with Laws and Regulations

   Suppliers must comply with all applicable local, national, and international laws, regulations, and standards. This includes but is not limited to labor laws, environmental regulations, health and safety standards, and anti-corruption laws.

2. Labor and Human Rights
   1. Forced Labor

      Suppliers must not engage in or support the use of forced labor, including bonded labor, involuntary prison labor, or human trafficking. All work must be voluntary, and workers should have the freedom to leave employment without penalty.

   2. Child Labor

      Suppliers must not employ children under the legal working age.Suppliers should adhere to the International Labor Organization (ILO) standards on child labor and ensure that young workers are protected from hazardous work.

   3. Non-Discrimination

      Suppliers must provide a workplace free of discrimination and harassment. Employment decisions should be based on skills, qualifications, and experience, without regard to race, color, gender, age, sexual orientation, religion, nationality, disability, or any other protected characteristic.

   4. Fair Wages and Benefits

      Suppliers must pay workers fair wages that meet or exceed the minimum legal standards. Workers should receive all mandated benefits and compensation for overtime work in accordance with local laws.

   5. Working Hours

      Suppliers must comply with applicable laws and industry standards on working hours. Workers should not be required to work excessive hours and should receive adequate rest periods and breaks.

3. Health and Safety

   Suppliers must provide a safe and healthy working environment for their employees. This includes adequate training, protective equipment, and measures to prevent accidents and occupational illnesses. Emergency procedures should be in place and communicated to all workers.

4. Environmental Responsibility
   1. Environmental Compliance

      Suppliers must comply with all applicable environmental laws and regulations. This includes obtaining necessary permits and adhering to standards for waste disposal, emissions, and resource use.

   2. Resource Management

      Suppliers should strive to minimize their environmental impact byusing resources efficiently, reducing waste, and implementing sustainable practices. This includes energy conservation, water management, and recycling initiatives.

   3. Hazardous Materials

      Suppliers must manage and dispose of hazardous materials safely and responsibly. They should take measures to prevent pollution and minimize the release of harmful substances into the environment.

5. Ethical Business Practices
   1. Anti-Corruption

      Suppliers must not engage in any form of corruption, bribery, extortion, or embezzlement. They should conduct business with integrity and transparency.

   2. Confidentiality

      Suppliers must protect the confidentiality of all proprietary information shared by our organization. This includes trade secrets, financial information, and personal data.

   3. Conflict of Interest

      Suppliers should avoid conflicts of interest that could compromise their ability to act in the best interest of our organization. Any potential conflicts should be disclosed promptly.

6. Monitoring and Compliance

   Our organization reserves the right to monitor and audit suppliers' compliance with this Code of Conduct. Suppliers are expected to cooperate fully with audits and provide necessary documentation. Non-compliance may result in corrective actions, up to and including termination of the business relationship.

7. Continuous Improvement

   Suppliers are encouraged to continuously improve their social andenvironmental performance. We value long-term partnerships and support suppliers in their efforts to meet and exceed the expectations outlined in this Code of Conduct.

By accepting an Alentra purchase order, the supplier agrees to adhere to the Supplier Code of Conduct Policy, which encompasses various critical factors including labor practices, human rights, environmental responsibilities, and sustainability. This commitment ensures that the supplier upholds fair labor practices, such as providing safe working conditions, fair wages, and prohibiting child and forced labor. Additionally, the supplier is required to respect and promote human rights, ensuring dignity and equality for all workers. Environmental responsibilities mandate the supplier to implement practices that minimize environmental impact, promote resource efficiency, and support sustainable development. By adhering to these principles, the supplier not only fulfills contractual obligations but also contributes to broader social and environmental goals.

Alentra Environmental Policy for Sustainable Procurement

Alentra is committed to environmental sustainability and recognizes the importance of sustainable procurement practices in minimizing our ecological footprint. This policy outlines our approach to procuring natural gas, water, electricity, and other essential resources in a manner that supports our environmental goals and aligns with our corporate social responsibility commitments.

Alentra is dedicated to

• Reducing Environmental Impact: We aim to minimize the environmental impact of our procurement activities by prioritizing resources and suppliers that demonstrate strong environmental performance.
• Promoting Sustainable Practices: We commit to promoting sustainable practices across our supply chain and encouraging our suppliers to adopt environmentally responsible behaviors.

Scope

• This policy applies to all procurement activities related to natural gas, water, electricity, and other essential resources across all Alentra operations.

Sustainable Procurement Principles

Natural Gas:

• Efficient Use - Prioritize the procurement of high-efficiency natural gas systems and technologies to reduce overall consumption.
• Renewable Alternatives: Explore and integrate renewable natural gas options where feasible.
• Supplier Standards - Select suppliers who adhere to stringent environmental standards and demonstrate efforts in reducing greenhouse gas emissions.

Water:

• Conservation Measures: Implement water-saving technologies and practices in our operations to minimize water usage.
• Sustainable Sourcing: Source water from suppliers committed to sustainable water management practices.
• Recycling and Reuse: Promote the use of greywater systems and water recycling initiatives within our facilities.

Electricity:

• Renewable Energy: Prioritize the procurement of electricity from renewable sources such as wind, solar, and hydroelectric power.
• Energy Efficiency: Invest in energy-efficient infrastructure, equipment, and appliances to reduce overall electricity consumption.
• Green Certifications: Work with suppliers who hold green certifications and have robust sustainability policies in place.

General Procurement:

• Lifecycle Assessment: Consider the environmental impact of products and services throughout their lifecycle, from production to disposal.
• Supplier Evaluation: Promote suppliers to improve their environmental performance, sustainability certifications, and commitment to continuous improvement.
• Sustainable Innovation: Encourage suppliers to innovate and develop sustainable products and services that align with our environmental goals.

Implementation and Monitoring

• Training and Awareness: Provide training and resources to employees involved in procurement to ensure they understand and apply sustainable procurement principles.
• Performance Metrics: Establish key performance indicators (KPIs) to monitor and report on the effectiveness of our sustainable procurement practices.
• Continuous Improvement: Regularly review and update our procurement policies and practices to reflect advancements in sustainability and environmental standards.

Compliance and Accountability

• Regulatory Compliance: Ensure all procurement activities comply with relevant environmental laws and regulations.
• Stakeholder Engagement: Engage with stakeholders, including suppliers, customers, and community members, to foster a collaborative approach to sustainability.
• Transparency: Maintain transparency in our procurement processes and report on our sustainability performance to stakeholders.

Conclusion
Alentra is committed to leading by example in sustainable procurement. By integrating environmental considerations into our procurement practices, we aim to contribute to a healthier planet and support the transition to a more sustainable future.